Proxy Tabulation Services

Founded in 2002, ProxyTab™, a service of Amplitude Research, Inc., provides independent proxy tabulation and results certification for online and mail proxy voting. We offer full-service proxy voting services including print and mail of paper ballots, and hosted online voting areas.

ProxyTab™ focuses its election services on private organizations such as member associations, vacation time shares, non-public shareholder corporations, credit unions, non-profit organizations, labor unions, religious organizations, homeowners associations, and fraternal organizations. Our clients range in size from 400,000+ voting members to small homeowners' associations. ProxyTab™ offers the following services: design and print of notice of meeting and single or multiple page proxy forms with instructions, matched printed ballots, and reply envelopes; imprints of control numbers and names and addresses linked or unlinked with voter identities; NCOA and CASS certification of mailing addresses; automated or hand stuffing of small or large volumes of proxy ballots or materials; ballot collection and proxy tabulation services at our corporate offices; and, of course, full-scale online voting solutions.

ProxyTab's powerful online voting system assigns a randomly generated control number to each proxy voter or we can use our client's pre-assigned voting numbers. This allows for easy coordination between mail and online voting, and restricts voters to one vote each. Each voter simply enters his/her assigned control number using our Internet voting system and completes the pre-assigned ballot. Or, if a client has collected voter e-mail addresses, ProxyTab™ can distribute personalized e-mail notifications in text or html format which includes a variable insert of the voter's name, control number, assigned ballots, and any other desired information. Our online voting system offers a broad range of advanced options including secure logins, date stamps, control number verification, and encryption. ProxyTab's online voting system also allows us to administer elections with multiple ballots through the use of skip logic and pre-assignments.

Our clients can take advantage of significant cost savings in print and mail services due to our high volume of mailed proxy ballots and related proxy materials. We also offer sharply reduced costs for complicated ballot printing requirements, with extended capabilities for variable inserts and ballot personalization. Vote tabulation services include envelope opening, proxy removal, sorting, counting of votes, recording of address changes, requests for list removal, and signature verifications. We can also provide certification of proxy mailing, ongoing reports, reporting of the final proxy tabulations, and final results certification.

For an additional fee, a member of our professional staff can attend our client's annual meeting to accept on-site paper ballots and ballot changes, and announce the final results. Or, we can provide remote meeting attendance at a reduced fee and coordinate directly with your on-site representatives.

Please contact us to confidentially discuss your voting and proxy tabulations requirements so that we can customize a quote to meet your specific needs. ProxyTab™ is committed to providing each and every client with the highest quality election services using voting methods that result in the lowest proxy tabulation costs and most enjoyable voting experience. We can guide you to the best choice for cost-savings based on your specific legal requirements.